VILLAGE COUNCIL PROCEEDINGS
September 8, 2009
The Lincoln Village Council met on Tuesday September 8th, 2009 at the Village Hall. Meeting was called to order with the Pledge of Allegiance. In attendance were: President Jordan, Treasurer Kossa, Clerk Somers, Deputy Clerk/Treasurer Stutzman and Council Members Gauthier, Kennard, Naylor, Somers and Stutzman. Council member Lask was excused as she is attending a work conference. Also present were several guests.
The minutes of the August meeting were approved on a motion from Gauthier with support from Somers. Motion carried. Treasurer’s report was approved subject to audit on a motion from Gauthier with support from Stutzman. Motion carried.
Two variance requests were presented to the Council. Eric Bates presented plans to tear down his building on Lot 10 on Hawley Street in the Village. He intends to rebuild at the same location and is seeking permission to extend the new building 16 inches past the existing foundation to the east. This borders an alley between Lots 10 and 11. President Jordan stated that lot owners within 300 feet will need to be notified and a Variance hearing held at the next meeting. Dave Glazar appeared before the Council to request permission to construct a deck on the front of his home on East Millen Street. President Jordan stated that he believes it is a good idea and questioned if a restriction could be placed on it that would prevent enclosing the deck. Joan Gonyea, Zoning and Planning Chairperson stated that she does not believe we can impose any restriction on a variance.
Teresa Hart appeared before the board to let Council members know that she will take over the Easter Egg Hunt and Trick or Trunk projects. She also stated that she has been spending time at the Flights of Imagination getting flowers planted and things spruced up. She asked about having some small trees planted by the memorial rock at the park entrance. She asked Council members to consider including this purchase in next year’s budget. She asked about seeking donations of wood chips for the area by the swings. She stated that she would like to see the council see about getting grant funds for rubberized mulch. Currently there are approximately 548 slats available for engraving along the outside edge to the park. If those slats could be sold the funds raised could amount to over $10,000 for upkeep at the playground.
Bob Reynolds, Fire Chief informed Council members about a possible new fire fighter. Council member Kennard stated that we currently have a hiring freeze in place. He said that hiring guidelines have never been presented to the board for approval. Kennard made a motion to table the issue until next month’s meeting. He asked that Fire Chief Reynolds get things in order and appear next month for approval. Stutzman offered support. Motion carried. Joan Gonyea and Bob have been working on the new fire grant. Joan stated that there are some items on the list that need to be changed and approval given before they can be purchased.
In old business
Stutzman stated that the January 2009 minutes need to be amended. Originally the September meeting was scheduled for the 7th and in the January meeting it was changed to the 1st. The meeting was then changed to the 8th. Motion was made by Kennard with support from Stutzman to amend the minutes. Motion carried.
Stutzman stated that currently the ORV trail project is on hold. He will continue to attend meetings and give updates to Council members. Kennard stated that today he received a call regarding our “score” on the Barlow Road grant project. He stated that we have until October 1st to resubmit any information regarding the grant. He stated that signs need to be put up as soon as possible. Kennard made a motion to approve an additional $121 extra over the budgeted amount for signs for the Barlow Road Park project. Gauthier offered support. Kennard stated that the streetscape project is moving ahead.
There will be 2 meetings upcoming. Kennard stated that he is encouraged by the proactive comments we have had in this meeting. He made a motion to place a time restriction on anyone that appears during public comment time to 5 minutes per person. Gauthier offered support. Motion carried. He stated that he would encourage citizens to come to the Village hall to address issues on Wednesdays during office hours. Kennard commended Gauthier for her comments at last month’s meeting regarding taxpayer’s money. He stated that we need to continue to be vigilant in taking care of our obligations. Somers stated that he wants Council members to be aware that any signs that are to be changed will be taken care of through the Council. He stated that an ordinance should be done to back up the enforcement. Currently there isn’t an ordinance on the books regarding speed limits. Joan will look into it and report at a future meeting. Somers brought members up to date regarding work on the sewer system. Naylor asked about the new loader. He was informed that it has been brought in already.
In new business
Kennard stated that although it may seem premature, we have several grants in the works. If they were to all materialize it would be upwards of one million dollars being pumped into the community. He stated that we need to consider contracting with sheriff’s department for presence in the community. He suggests ordinances and/or fund consideration in the upcoming budget talks. He would like to see plans put in place for future consideration. A discussion of blight issues took place. Joan stated that the Planning Commission can work to address these issues. Stutzman asked about taking care of maintenance on things that are part of the grants. He stated that we need to be sure to set up a good program in the future.
In the President’s report
Jordan stated that 2 buildings in the village are set to be torn down following cost estimates. This is part of a Michigan Economic Development Grant. Jordan stated that the Alcona Sheriff’s is interested in using one of the buildings for training sometime in November. Bart Stupak’s office has informed us that a grant has been issued through the US Department of Agriculture Business Enterprise Grant Program in the amount of $35,000. It will be used for the feasibility study for the bio-diesel plant project.
President Jordan asked for permission to purchase a printer for the office computer. Motion was made by Kennard with support from Stutzman to spend up to $100 to purchase a printer. Motion carried.
Jordan stated that the Alcona FFA would like to have a link to our website. Council members would like to offer support.
Jordan stated that he would like to have a schedule for the meeting room at the hall. Mary will make up a form for scheduling requests for usage. Jordan commended the ball teams that used the ball diamonds last month. He stated that they left the area in nearly spotless condition.
In our budget meetings we approved $5,000 to do the Master Plan. Motion was made by Kennard with support from Stutzman to increase the funding for the master plan by $200 for a total of $5,200. Motion carried.
Stutzman made a motion to pay the bills as presented. Kennard offered support. Motion carried. A motion to adjourn was made by Kennard with support from Stutzman. Motion carried.
Linda K. Somers