VILLAGE COUNCIL PROCEEDINGS
October 7, 2013
The Lincoln Village Council met on Monday October 7, 2013 at 7pm at the Village Hall. The meeting opened with the Pledge of Allegiance. Those in attendance included President Jordan, Treasurer Kossa, Clerk Somers and Council Members Gauthied, Healy, Naylor, Phillips, Somers and Stutzman. Also present were several guests. Attorney Cook was absent.
Minutes of the September mtg were approved on motion from Phillips/Somers. Treasurer's report was approved subject to audit on motion from Gauthier/Healy. Treasurer Kossa gave detailed info on the various accounts.
Leroy Hall, fire chief gave his report on the activities within the fire dept and first responders. Hall stated that the various departments that helped in the recent Road Commission fire worked very well together. President Jordan thanked all those who helped in any way. He asked for an emergency plan to be worked on that will ensure our residents and emergency personnel will be taken care of in the event of another disaster. He said it has been an extremely busy month for the department.
In public comment: Rich Gillies approached the board for funding for the Festival of Lights celebration to be held on December 6th. Gauthier/Somers made motion to give $300 to the Lincoln Lions for this endeavor. Motion carried. Ron and Michelle Wambold of Harrisville asked for help from the Council regarding a firefighter/first responder who works for the Village departments. His driving is an issue with the family and other residents. Ron stated that he is very concerned about the fact that sirens and lights are not being used. Fire Chief Hall stated that he has received a letter of reprimand and if any more complaints are received concerning his driving he will be let go. Gauthier suggested that this be discussed at the next mtg of the department. Kathy Putsky stated that the beautification committee received corn stalks, hay bales and pumpkins from Jesse and Patricia Scott. Thank you to the committee for all their hard work and to the Scotts for their donations.
Richard Somers gave his Street and Sewer reports. The sewer system has been having some trouble again. He had the gate valves cleaned and has the electronic box working again. He still has one pipe that is not working properly and someone will be back to service it again. Phil Phillips has been working with Dick on the repairs. Currently they are looking at places to purchase repair kits for the gate valves. It is uncertain whether or not there are any repair kits available or if the entire system will need to be re-worked. For his street report Somers presented a map with color coding that denotes Major and Local Streets within the Village. It will be placed in the hall for reference. President Jordan asked for a list of all contact people for both the Sewer and Streets in case of emergency. He also asked for a list of road conditions for each of the streets that would give them a ranking based on the current condition and that can be reassessed each year.
A letter of resignation was received from Joan Gonyea of the Zoning and Planning Commission. Motion was made by Stutzman/Gauthier to accept with regret Gonyea's resignation. Motion carried. Thank you Joan for your many years of service. A new member is also needed to fill a DDA. Recommendation was made by the DDA to ask Eric Monnier to fill the position. Motion made by Gauthier/Naylor to accept Monnier to the DDA board. Motion carried. Eric has been a great supporter of the beautification committee and will be a wonderful asset to the DDA board according to President Jordan.
Discussion regarding the possibility of repaving Main Street from Barlow Road to Second Street. There is some concern about whether or not there will be time to get ther street done before the winter season. Motion made by Gauthier/Somers to advertise for bids for repaving Main Street from Barlow Road to Second Street. Motion carried. The bid request for the project will be placed in the Alcona County Review and will be opened at next month's mtg. President Jordan stated that he would like to include Millen Street from First Street to the end of the Village property near the beach in the bid process. Motion made by Gauthier/Phillips to include the Millen Street area with the Main Street bid. Motion carried.
In old business: Phillips stated that the dog waste station have been installed. One is located in the park by the playground and one is located by the maintenance bldg/village hall. Phillips stated that he will continue to monitor the usage and report back at a later date. Somers stated that the crosswalks will be repainted when the weather clears up again. Gauthier stated that all the funding has been received for the ball field grant and donations. Gauthier said she would like to see an emergency shelter plan be put in place and offered to help put something together. Three area ladies have put together emergency kits for those in need. President Jordan asked Leroy Hall to get with the group to see about taking some of the kits for use as needed. Mary Kossa, Bonny Gauthier, Sara Healy and Linda Somers all offered to work together to come up with a plan for future needs.
Jordan stated that he has worked towards resolving the issue about placing a grate across the roadway near Hawley and Second Streets to prevent the water from collecting and pooling in several places. There are other options out there but they are cost prohibitive at this time.
In new business: Phil Naylor stated that he painted the three barbeque grills at Barlow Road Park recently. Jordan asked about having one of the grills moved next spring as it is too close to the trees. Naylor donated the paint and primer for the project. Somers stated that the bathrooms at the playground and ball fields will be closed down soon. Stutzman asked about the status of the proposed sewer grant. Currently we are putting together information to give to Gary Bartow that will help us see if we qualify for the grant. We will see what the outcome is and then decide if we want to pursue it.
Jordan gave his report. Trick or Trunk will be held on Saturday October 26th. The Chili and Soup Cook-off will be held from 11am to 1pm. A mug may be purchased for $5 for use at the cook off. The Trick or Trunk activity will be held from 11:30am to 1pm. Everyone is encouraged to attend. Prizes will also be awarded for the best decorated pet. A fall decorating contest will be held local businesses. A number of issues regarding the village truck were addressed. The dock at the boat launch has been removed and stained and a bumper was put on the edge. The Planning Commission met on September 19th and several changes made on the map of the village. We are getting closer to completing the entire rewriting of the ordinances. Copies of the Zoning Board of Appeals were presented to Council Members for review. President Jordan asked for a volunteer to the Planning Commission to replace Kristin Lask who resigned her Council seat recently. Motion made by Gauthier/Naylor to have John Stutzman act as a liaison for the Planning and Zoning Committee. The buoys and dock have been removed from the lake. Motion made by Gauthier/Healy to set the Village Trick or Treat hours frore 5:30 to 7:30pm on October 31. Motion carried. The north island in the parking lot at the post office will have a plaque placed there to thank the Lincoln Lions for their help in the community. The mystery bus tour was held twice last wee. Jordan attended the event and said it was very interesting. He said he would like the Council to seriously consider having a water supply for the entire community sometime in the future. The issue of camping in Barlow Road Park was discussed. One of the consideration is having an adequate water supply available and a place for campers to dump their sewage. Brad Cole is currently allowing us to use his water supply and we can get a letter from the State Park in Harrville that states campers can use their sewage dump facility if necessary. President Jordan stated that he would like to see us have our own water well and pump for the ball diamonds and Barlow Road Camplex. The playground still needs a few things done in order to wrap it up. The new picnic table will be put together soon. We need to consider getting at least one new table each year for the next few years. Jordan thanked Mary Kossa for all her hard work on straightening out the insurance papers for the vehicles.
Motion by Gauthier/Healy to pay the bills as presented. Motion carried.
Motion to adjourn by Stutzman/Gauthier. Motion carried.
Linda K. Somers