VILLAGE COUNCIL PROCEEDINGS
October 5, 2009
The Lincoln Village Council met on Monday October 5th at 7 p.m. at the Village Hall. The meeting opened with the Pledge of Allegiance. Those present included; President Jordan, Treasurer Kossa, Clerk Somers, Deputy Clerk/Treasurer Stutzman, Council Members, Gauthier, Kennard, Lask, Naylor, Somers and Stutzman. Also present were guests and Attorney David Cook.
Minutes of the September meeting were approved on a motion from Gauthier with support from Somers. Motion carried. Treasurer’s report was approved subject to audit on a motion from Gauthier with support from Stutzman. Motion carried.
A variance request from Eric Bates was addressed. Mr. Bates is planning to tear down the existing building and rebuild on the same property. He is requesting permission to add an additional 16 inches over the previous foundation size to allow for eaves/soffit. The variance request was published (affidavit of publication is on file) and property owners in the vicinity were notified of his intent. No public comment was offered. Motion to grant the variance was made by Lask with support from Stutzman. Motion carried. A letter of support for the building inspector will be provided by the Village Clerk. A variance request from Dave Glazar was addressed. Mr. Glazar needs 6’3” to construct a deck on his home located on E. Millen Street. He now has only 1’9” of available space according to setback regulations. The property was surveyed and it was discovered that the roadway is encroaching on his property by approximately 4’. In addition it was noted that his neighbor already has an existing porch that is projecting past the allowable setbacks. Support was given by Zoning Administrator Troy Somers and Planning/Zoning Chairperson Joan Gonyea. Mr. Glazar informed that he would not be enclosing the deck. The request was published (an affidavit of publication is on file) and property owners in the vicinity were notified. No public comment was offered. Motion was made by Kennard with support from Somers to grant the variance. Motion carried.
In public comment Sue Kennard addressed that board about the Brownlee Lake Association and their activities. She stated that dredging is extremely expensive, up to 2 million dollars. Due to several factors the group has decided to do aeration as a means of cleaning the lake. She stated that weighted aeration tubes will be placed in the lake. There will be up to 100 tubes with discs placed in the lake for cleanup. The project is estimated to cost 50 to 75 thousand dollars. Support will be sought from the community. Ted Shaneour, board member for the Lake Association asked for permission to place a thermometer type sign in the Village so that residents can keep track of what is being accomplished. President Jordan congratulated the group for their efforts in cleaning up the lake. Sue stated that the system will hopefully be up and running in the spring of 2010. There is a 5 year maintenance free guarantee with the units. Jo Allen approached the Council regarding the Fire Department’s request to hire a new firefighter. She gave the required paperwork to President Jordan that had been requested at the September meeting. Kennard stated that he believes any completed application along with the physical exam form and any other requested paperwork should then be placed on file with the Fire Chief who would then make a recommendation for hiring to the entire council. A letter was discussed that was received from Gustin township requesting records of runs for 2006 to the present date. President Jordan stated that we have consistently provided that information in the past 3 years. Attorney Cook advised that we reference the fact that we have already provided that information but to send it once again. We will be sending the 2008 figures with the new fire contracts. Gauthier suggested that we should attend the next township meeting for Gustin. Jo and Linda will work together to get the requested information sent to the Gustin Township Clerk.
In old business Stutzman presented a copy of the ORV Ordinance to the Council that was adopted by Alcona County in June. There is concern about what roads should be closed and about signage etc. Jordan suggested that Stutzman look into the matter and report at a future meeting. Stutzman stated that once the matter is settled we should add the ORV trail to our website. Kennard asked to untable the fire department procedure. Stutzman offered support. Motion carried. A motion was made by Kennard to accept the procedures that were presented by the fire department including a physical exam and that a new hire be presented with the required paperwork by the fire chief at a future meeting. Kennard asked about the status of upcoming fire contracts. Jordan stated that we are working with the attorney on proper wording and will be presenting them to the full council soon. Kennard stated that we are now in the waiting stage on the grant projects. Hopefully word will be received before the end of the year. Kennard asked to revise the minutes of the previous month. Lask offered support. Kennard stated that he would like to change the time that is given to speakers at council meetings from 5 minutes to 4 minutes. He stated that he believes that this will allow the meeting to be kept under control easier. Motion was made by Kennard with support from Naylor. Motion carried. Somers addressed a problem that he is having in finding someone to clean the storm drains and disposing of the waste. Because of new regulations he has been unable to resolve the issue. Attorney Cook will look into the matter with Somers. Somers asked about what to do with trees along Traverse Bay Road that are in need of being cut down due to their hazardous state. It was suggested that we contact Consumers Power to see if they could help in this venture. If that isn’t possible it was suggested that Dick could contact the road commission for input. Dick was instructed to contact the road commission about a problem he is having with the tractor. Dick informed the board about the condition of the doors on the fire department. He will look at obtaining bids for new doors to be brought to the budget meetings as well as bids for a new roof for the hall. Dick informed the board of his intent to hire someone for help in snow removal this winter. Kennard asked about whether we should be advertising for a position instead. Attorney Cook advised that we could use the same application form as the fire department. He stated that we need to be looking ahead at the grass cutting contracts and decide if we intend to continue contracting out again next year. It will be addressed at the next meeting.
In new business Stutzman stated that there is a broken board at the playground. He would like to see things fixed as soon as possible so that it would help prevent things getting worse. Jordan stated that he would like to have a meeting with Teresa Hart, Stutzman, Somers and himself to go over the playground and get a list together of what needs to be done. Jordan stated that he would like to set up a work bee in the spring. Stutzman further stated that he would like to see some motion lights installed at the playground. He further stated that he would like to see a fund set up for the playground in the new budget. He will place the requests in an envelope to be presented at the budget meetings.
President Jordan gave his report. He stated that he has been questioned about having voluntary hours for Jet Ski users posted. Jordan would like to have the rules posted by the boat launch. Fall cleanup will be on October 29th. Residents may leave yard waste for pickup by the roadway. Trick or Treat hours were set for October 31st from 5:30 to 7:30 p.m. in the Village. There will also be a Chili and Soup cook off on the 31st from 11a.m. till 2 p.m. and during those hours there will be a Trick or Trunk festival downtown. Motion was made by Kennard with support from Stutzman to close 2nd street during those hours to allow for the safety of the trick or treaters. Motion carried. Jordan informed Council members that we should be getting reimbursed for the Capital investments for replacement of Village vehicles from the DDA. The property on Millen Street is being worked on for cleanup. A 30 day extension was given and the homeowner has promised to get the work done. Jordan stated that the website has been upgraded with help from Eileen. He suggested that we need to make a list of things that need to be changed or added and to contact her with the information.
A resolution was presented for the Village of Lincoln Barlow Road Park Improvements. Motion was made by Kennard with support from Lask to adopt the resolution. A roll call vote was taken; Gauthier, Kennard, Lask, Naylor, Somers, Stutzman, all yeas. 0 nays. Resolution adopted. It reads:
WHEREAS, the Village of Lincoln has undertaken a Department of Natural Resources Trust Fund Grant for Barlow Road Park Improvements in 2008 and 2009, and
WHEREAS, a public comment session was held on throughout 2008 and 2009 to provide an opportunity for citizens to express opinions, ask questions, and discuss all aspects of the Recreation Plan, and
WHEREAS, the Village of Lincoln has developed the plan for the benefit of the entire community and to adopt the plan as a document to assist in meeting the recreation needs of the community, and
WHEREAS, the Village of Lincoln is providing 30% with $5,000 donated by the Lions Club, and $47,400 from the Village’s General Fund for a total of $52,400 match monies to a $174,500 park improvement project.
YEAS: Gauthier, Kennard, Lask, Naylor, Somers and Stutzman
NAYS: none ABSENT: none
I, Linda K. Somers, Village of Lincoln Clerk, do hereby certify that the foregoing is a true and original copy of a resolution adopted by the Village of Lincoln at a regular meeting thereof held on October 5th, 2009. Signed, Linda K. Somers, Village Clerk
In individual reports Kennard stated that he would like to see our website added to any correspondences sent out for the Village. He asked about the status of blight issues in the community. Jordan will be speaking with zoning administrator Troy Somers to address the next one.
Motion from Somers with support from Kennard to pay the bills. Motion carried
Motion to adjourn was made by Lask with support from Kennard. Motion carried.
Linda K. Somers