VILLAGE COUNCIL PROCEEDINGS
November 4, 2013
Lincoln Village Council met on Monday November 4, 2013 at 7 p.m. at the Village Hall. Meeting opened with the Pledge of Allegiance. Those in attendance included: President Jordan, Treasurer Kossa, Clerk Somers and Council Members Gauthier, Healy, Naylor, Somers and Stutzman. Council member Phillips was absent. Others present included Attorney Cook and guests.
Minutes of the October meeting were approved on a motion from Gauthier with support from Stutzman. Treasurerís report was approved subject to audit on a motion from Gauthier with support from Stutzman. Treasurer Kossa spoke about activity at the Village dumpster. She is concerned that people are using it for their personal garbage disposal. She has contacted Waste Management about obtaining a locking dumpster for a onetime fee of $100.00 with a monthly pickup. Mary further asked about placing fence around the dumpster making it harder to get into. Motion was made by Gauthier to obtain a new locking dumpster and purchase the fence system to surround it. Naylor offered support. Motion carried. Mary also stated that plans are coming together to work with representatives from Home Depot on an emergency plan. Kossa gave a report on the fund activity on the Social Events committee regarding the Chili Cook-off and Trick or Trunk held recently. There will be bake sales to help fund all the events including the Easter Egg Hunt, Trick or Trunk and the Chili Cook-off. Anyone interested in helping bake are asked to have their baked goods at the Lincoln Outdoor Center on Saturday November 9th and November 16th.
Leroy Hall, fire chief presented a letter of resignation from Assistant fire Chief Scott DuBay. Motion to accept with regret the resignation of Scott DuBay was made by Gauthier with support from Stutzman. Motion carried. Mike Serafin was presented as the new assistant fire chief. Mike gave a brief rundown of his credentials which include being a member of the Air Force for many years. He has an extensive background in the medical and search and rescue field. Motion was made by Gauthier with support from Stutzman to accept Mike Serafin as the new Assistant Fire Chief for the Village. Motion carried. President Jordan asked Mike to help in the effort to put together an emergency plan for the Village. Welcome Aboard Mike.
Dick Somers gave his sewer report. He said there are continuing problems with the gate valves. He stated that it is 20 years old and problems keep cropping up with it. Currently it is working again but he is very concerned. Gauthier asked about whether or not we are at a critical point yet. President Jordan asked for the list of names for the Sewer Contacts last month. Dick has not had the time to get it together yet. For his Street report he stated that things a quite good on the Village streets currently. He stated that there is a problem with water flowing from Main Street down to South Sleeper Drive. When the street is re-done there is a possibility of putting a curb along the street. Alger Street has an issue that still needs fixing. Jordan will talk with the asphalt company this week. A list of contacts for people working on the streets is still needed. Work on Main Street will need to wait until spring. Dick stated that crack sealing needs to be done on Barlow Road and F-41.
In old business Stutzman asked about the status of the water issue in front of some businesses along Second Street. Currently Jordan is working with Ken Manning to resolve it. He stated that it may be a temporary fix until spring but he hopes to get something done soon. Gauthier stated that she has ordered more new lights to decorate the downtown trees. Healy asked about the work order sheets that are being used for repairs. Jordan said he thinks things are coming together fairly well.
In new business Somers said he has rebuilt the floorboard in the dump truck as well as fixing a large hole by the door. He has also made some repairs to the loader. Gauthier asked about having the carpet cleaned in the meeting room, Dick will take care of it.
President Jordan gave his report. He said we need to find a new place to store our road salt for the winter. Ordinarily we kept it stored at the Road Commission and we now need to find someplace to store it. Several options were discussed and so far nothing seems to be working out. Jordan stated that so far nothing has been done regarding estimates on the two lawn mowers and the large John Deere tractor. Jordan will put together some information and present at the next meeting. The SAW grant paperwork has been turned in. It states that we qualify for the grant for the sewer. Jordan will be in contact with Gary Bartow in seeing what needs to be done next. Jordan asked for a map of all the storm drains in the village. He asked Somers to update those maps to include all the new drains. A work bee will be held on Thursday November 7th at 10 a.m. to put up lights on the trees for the holidays. Jordan asked about the audit bid that needs to be done. Mary and Linda will take care of it and report back at next monthís meeting. There has been some vandalism at the Flights of Imagination playground area again. Dick had sealed up the hole and it has been reopened again. President Jordan has filed a police report and the incident was witnessed by several people. He will report back at the next meeting. Jordan stated that he wants to remind everyone that we have a zero tolerance policy regarding vandalism. Jordan asked about the village limit sign north of town that needs to be painted. Dick will check on it tomorrow. He also asked about the sandbox sign that needs to be fixed. A note was read from Connie Stutzman, Planning Commission Chairperson that said we need to establish a fee structure for Planning and Zoning. Jordan said we will have a meeting on November 7th at 6 p.m. to look at the final draft of the Ordinances that have been re-written by Denise Cline of NEMCOG. He encouraged everyone interested to attend.
Motion to pay the bills as presented with the exception of the advertising fee for the Trick or Trunk was made by Gauthier with support from Healy. Motion carried. Somers abruptly resigned as Sewer Commissioner stating that he cannot handle the pressure any longer.
Motion to adjourn was made by Gauthier with support from Stutzman. Motion carried.
Linda K. Somers