VILLAGE COUNCIL PROCEEDINGS
November 2, 2009
The Lincoln Village Council met on Monday November 2, 2009 at 7 p.m. at the Village Hall. Meeting was opened with the Pledge of Allegiance. Those present included: President Jordan, Treasurer Kossa, Clerk Somers, and Deputy Clerk/Treasurer Stutzman and Council Members: Gauthier, Kennard, Naylor, Somers and Stutzman. Absent was Council Member Kristin Lask. Also present were attorney David Cook and guests.
Minutes of the October meeting were approved on a motion from Gauthier with support from Somers. Motion carried. Treasurerís report was approved subject to audit on a motion by Kennard with support from Stutzman. Motion carried.
IN PUBLIC COMMENT
Eric Monnier thanked Council members for the opportunity to do the village lawn mowing this season.
Richard Gillies Jr. representing the Lincoln Lions asked for support for the annual Festival of Lights. Motion was made by Gauthier with support from Kennard to donate $200.00 for the Festival of Lights celebration. Motion carried. The festival will be held on December 4th.
Bob Reynolds, fire chief submitted a copy of the new physical form that is to be used for upcoming new hires. He also submitted a letter asking to relieve fire fighter Steven Kuniczky for unbecoming/inappropriate actions. Motion was made by Kennard with support from Stutzman to support the recommendations of the fire chief. Motion carried.
Joan Gonyea, Grant Coordinator stated that the new grant is moving along very well. President Jordan asked for permission to order signs that will alert ORV trail users of the closure of Barlow Road. Motion to purchase the signs was made by Kennard with support from Stutzman. Motion carried.
President Jordan also stated that he has been in contact with Consumers Energy and a tree and stump removal company regarding trees that are overhanging Traverse Bay St. Rd. The property owner is willing to pay back up to $2,000 at the rate of fifty dollars per month if the village is willing to work with her to have the trees removed or topped off. Attorney Cook advised that paperwork should be in place before any agreement is made. Council member Kennard asked about having a default clause put in place to protect the village. Council members asked if the village would be held responsible if the trees in question were to fall in the roadway. Attorney Cook advised that since the property owner has been alerted to the problem it is up to her to take care of the issue. Much discussion followed. Gauthier offered to make some phone calls and bring information to the next meeting. Motion was then made by Gauthier to table the issue until next month. Kennard offered support. Motion carried.
IN OLD BUSINESS
Stutzman stated that he will be working with Teresa Hart in the spring to make a list of what repairs are needed at the Flights of Imagination playground.
Gauthier is still gathering information on new docks for Brownlee lake beach.
Kennard stated that he and President Jordan travelled to Lansing last week to attend a meeting regarding the available grant dollars for the Michigan Department of Natural Resources Trust Fund Grant. He said it was a very educational meeting for them. Kennard and Jordan both stated that they believe we still have a good shot at getting some grant dollars.
Kennard asked about the status of the physical exam form that is to be used for anyone hired to work on maintenance within the village. An ad will be placed in the paper to hire a village worker for help on an on needed basis.
Stutzman stated that he believes we need to purchase new Christmas lights and decorations for the community.
Gauthier suggested that the little league baseball field be named and dedicated to Everett Schram. Mr. Schram passed away last week and was very instrumental in the baseball program both as a coach and player. Motion was made by Stutzman with support from Naylor to name the little league field in memory of Everett Schram. Motion carried.
Clerk Linda Somers offered to work with Bonny to put together a dedication program for the spring.
Kennard asked about getting a static display unit for the hall area. An application and resolution would need to be in place in order to apply for the display. It could take up to 2 or 3 years to get something. Kennard stated that this is first come first served so we need to move on this if we want to apply for the display. We would be responsible for picking it up and maintaining it while it is in our possession. He asked Council Members for their input. Kennard then made a motion to fill out an application to secure a static display item for the memorial park. Somers offered support. Motion carried. A resolution will be presented at next monthís meeting.
President Jordan stated that the streetscape grant has been resubmitted with another firm acting as engineers. The new firm is Fleis & Vandenbrink. This grant would be over $795,664 with a 10% match for the DDA. It would include moving overhead wires, completely tearing up Second Street, all new sidewalks on Traverse Bay Street etc. Jordan stated that we would need to commit to $5,000 to fund sidewalks that do not fall under the DDA territory. Motion was made by Kennard with support from Gauthier to pay $5,000 for sidewalks along the south side of Traverse Bay Street if and when the grant is secured. Motion carried. President Jordan stated that we will continue to try for the original grant as well as this new grant. In the event that we receive notification of the new grant being awarded, we will withdraw the lesser grant application. Kennard stated that we need to look at the footprint of the DDA in Lincoln. President Jordan stated that we need to be cautious about changing the boundaries.
In other business
Jordan stated that the grant for the teardown of 2 buildings within the village is still being worked on. The Village Master Plan is also being worked on. Any meetings regarding the master plan and public input sessions will be held in the spring to allow for more people to participate. Denise Cline is working on the Master Plan and will be looking over our ordinances for ideas and input. We still need 2 people to serve on the Planning Committee. Anyone interested should call Joan Gonyea or Phil Jordan.
The Chili/Soup Cook-off and the Trick or Trunk was a huge success. Winners in the decorating contest were 1st place, Water Works, 2nd Cozy Cabin, 3rd Curves for women. Winners in the soup category were 1st Teresa Hart, 2nd Our Place, and 3rd Huron Community Bank. Chili winners were 1st Lincoln Precision (Kirk Sherwood) 2nd Heathers House of Hair, 3rd Lincoln Pharmacy. Thanks to Teresa Hart for her hard work and dedication.
Jordan stated that the computer and printer are working out great in the office. A reminder, any requests for use of the hall need to be given to the Village Clerk to avoid any scheduling conflicts.
Individual reports from Council members were given. Stutzman has been working with Dick to get the holiday decorations put up. Gauthier asked about the status of an emergency preparedness plan for the village. Jordan stated that we need to work with the fire department to get this off the ground. Jordan asked Bonny to bring it up at the next meeting while the fire department is present. Budget meetings are scheduled for Wednesday December 9th and Wednesday January 13th at 6 p.m.
Troy Somers Zoning Administrator stated that a property owner he has been in contact with is having financial difficulty and is unable to get the property cleaned up. Troy and President Jordan will be going to court tomorrow with a property owner on Millen Street. Jordan stated that this has been an ongoing issue for over 18 months.
Clerk Somers gave an overview on this past yearís lawn mowing figures and the costs for operation for work within the Village. The costs for 2007 were $42,114.41, 2008 was $41,893.79, and 2009 $36,307.42. These figures include the cost of repairs, gasoline, equipment rental and salaries. President Jordan and Council Members Kennard and Somers will work on language that needs to be changed and get things in order to rebid the job for next mowing season.
Fire Contracts for the upcoming year were discussed. President Jordan explained that in order to obtain new equipment down the road we need to include replacement costs in our contracts. Cover letters will need to be sent along with the contracts so that individual townships are alerted to the changes. Gauthier offered a motion to send the fire contracts as discussed with support from Kennard. Motion carried.
President Jordan thanked Council Members for their help and dedication over the past 3 years since he came on board. Kennard made a motion to pay the bills as presented. Somers offered support. Motion carried. Motion to adjourn was offered by Gauthier with support from Kennard. Motion carried.
Linda K. Somers