Lincoln Village Proceedings
May 5, 2014
Lincoln Village Council met on Monday May 5, 2014 at 7pm at the Village Hall. Meeting opened with the Pledge of Allegiance. In attendance included: President Jordan, Treasurer Kossa, Clerk Somers, and Council Members Gauthier, Healy, Naylor, Phillips, Somers and Stutzman. Also present were Attorney Cook and several guests.
Minutes of the April mtg were approved on motion from Gauthier/Healy. Treasurer's report was approved subject to audit on motion from Gauthier/Stutzman. Somers questioned the $7,000 that was taken in from the sale of the lawn mowers. Treasurer Kossa provided him with the documentation that shows it is in the Equipment Rental Fund.
Jeff Allen from Team Elmer's, the winning bidder for the Main Street project appeared before the board stating that there has been a possible change in what was originally bid out. He suggested that we consider doing the project differently. He would like to put a drain underneath the roadway and the new bid price would be $130,050. If we wait until after Labor Day they are willing to do it for $123,400, a savings of $6,650. Allen explained that since their excavators are currently tied up it would help his company and also save us quite a bit of money. Gauthier stated she believes that we should accept the three proposals as suggested by Jeff Allen and have the work completed by September 30. Motion made by Gauthier/Somers to amend the proposal to redo Main Street, to add the necessary storm drain, and have the deadline pushed to September 30. Motion carried. Jeff Allen also turned in bids for paving a small section of Millen Street at a price cost of $2,500 and for Sherman Street that includes the road to the boat launch at a price cost of $6,700. It is possible to get a quote for slide in ramps for use at the boat launch. These issues will be addressed at a later date.
Fire Chief Leroy Hall stated that the fires have been kept down due to the recent rains. He stated that he received a large bill for radio programming from the State Police. The DDA pays a portion and it appears we will be responsible for half of the bill. Hall will be contacting them to find out why we aren't receiving the billings in a timely manner.
Bids were opened for the lawn mowing contract that will include 2014, 2015 and 2016. Bid was received from Stout's Lawn Mowing in the amt of $885 per cut. Bid received from Monnier's Maintenance at $1600 per cut. Motion was made by Stutzman/Gauthier to accept the bid from Stout's Lawn Service of $885 per cut for the years of 2014, 2015, and 2016. Motion carried. Two bids for the Village Audit were received. Motion made by Gauthier/Healy to award the bid for audit to Stephenson and Gracik. Stutzman abstained. Motion carried.
Request was made by Richard Somers to go into closed session to discuss an employee issue. Motion to amend to allow Attorney Cook, President Jordan, Clerk Somers and Treasurer Kossa to stay for the meeting was made by Gauthier/Healy. Motion carried. Closed session was held in Fire Department area. Motion made by Guthier/Healy to re-open the regular mtg. Motion carried. Motion made by Gauthier/Naylor to take the HR committee recommendations to terminated Dick Somers' position with the Village. Phillips abstained, Somers left the room. Motion carried. Virginia Hart read a letter regarding Dick's job performance and comments were heard from several others.
Kathy Putsky presented a new American Flag to the council from State Representative Peter Petallia. It hung at the state capital and comes complete with a certificate. Debbie Shaneour said the Beautification Committee is out in full force. They have taken down lights from trees in the downtown area and are in the midst of preparing to plant flowers. Virginia Hart asked about having the street lights turned down late at night. President Jordan stated that it is a safety issue although they are turned down drastically during the late night hours. Hart commented that the Christmas light are beautiful every year. Shaneour stated that Pat and Jesse Scott, members of the Beautification Committe are moving out of the area. They will be missed for all their help and contributions. Eric Monnier asked about homeowners that approached him regarding leaves that blew into the water on Brownlee Lake. He had to have his crew leave the area because of possible confrontation. Attorney Cook advised him to talk to Office MacNeill from the DNR about what needs to be done.
Street report was given by President Jordan. Lots of potholes need to be taken care of. There is a sink hole on Hawley Street that will need to be attended to immediately. Several roads need to have crack sealant this year due to the harsh winter. Motion made by Gauthier/Stutzman to put crack sealant out for bids. Sewer report was turned in by Richard Gillespie of Alpena Septic Service. Things are doing very well there.
In old business Stutzman stated that the locks on the bathrooms at the ball fields are smashed. Jordan will check into it. John has been looking into playground equipment for the little park by the hall. Clean up of Barlow Road from the hardware corner to the Village limits will be held. It will be on Tuesday May 20 at 6pm. Council members are asked to help in this endeavor. He inquired about having the towers painted on the play structure. If necessary we may need to have it put out for bids.
President Jordan gave his report. Letter was received from Barton City Improvement Association. They are requesting help with funding for fireworks. Attorney Cook stated that since the Council gives money to the Harrisville fireworks and they are a 501C organization that is ok. The Barton City group is not under that classification so we can't legally donate to them. It has been requested that the water be turned on at the ball fields. Jordan will do it this week. The post office parking lot will be re-striped and revamped sometime this summer. President Jordan had a visit from one of the boys that was banned from the playground last year. He asked to be allowed to go back there and promised not to cause any more trouble. Following a brief discussion Council Members agreed that he should be allowed to return after the 4th of July. He needs to be reminded that he will be prosecuted if he causes any damage in the future. President Jordan spoke with Jesse Campbell of the Road Commission recently regarding road salt for next winter. Currently we have about 40 ton still available and it will be necessary to order soon for the next season.
Motion to pay the bills as presented was made by Gauthier/Stutzman. Carried. Motion to adjourn by Gauthier/Stutzman. Carried.
Linda K. Somers