May 2010



May 3, 2010


The Lincoln Village Council met on Monday May 3rd at 7 p.m. at the Village Hall.  Meeting was opened with the Pledge of Allegiance.  Those in attendance included: President Jordan, Treasurer Kossa, Clerk Somers, Deputy Clerk/Treasurer Stutzman and Council Members, Gauthier, Kennard, Lask, Naylor, Somers and Stutzman.  Also present were Attorney David Cook and several guests. 


Minutes of the April meeting were approved on a motion from Gauthier with support from Somers.  Motion carried.  The Treasurerís report was approved subject to audit on a motion from Gauthier with support from Stutzman.  Motion carried.  Joan Gonyea, Grant Coordinator presented Council Members with rebates totaling $150.00 from purchases made with grant funds.


In Public Comment, Paul Kramer, Assistant Fire Chief gave run totals of the fire department and first responders and their activities.  Paul stated that there are repairs needed on the main fire truck and some that have already been made. A check was presented for the sale of the box from the new brush rig.  A discussion of requirements for new fire fighters was discussed.  Paul suggested that Council Members consider removing the requirements that the individual pay for their own physicals. A lengthy discussion followed.  Motion was made by Kennard to set aside up to $300.00 to cover physicals for new fire fighters.  Somers offered support.  The funds will be taken from Fire Department Miscellaneous funds.  Paul then offered two names for consideration as fire fighters/medical first responders.  They are Keith Thompson and Michael Serafin.  Background checks will be done and recommendations will be given at next monthís meeting following required paperwork.  Paul asked for consideration by the Council for payment to the groupís secretary, Jo Allen.  He stated that she does an astronomical amount of work for the fire department and first responders.  He asked about paying her a monthly salary from funds that have been set aside in the current budget.  He asked that she be paid $1000.00 per year.  Stutzman stated that if the funds are available he thinks we should do it.  Kennard stated that he believes we should be cautious as we are only one month into a new budget year.  Attorney Cook stated that we need to do it as a paid hourly position rather than creating a new position.  A suggestion was made that a timesheet be kept and turned in for payment in November.  Gauthier suggested taking $500 from fire department salaries and $500 from first responder salaries.  Motion was made by Lask to hire Jo Allen as the secretary at a rate of pay of $10.00 per hour up to $1,000.00 total.  Somers offered support. Kennard asked that this be noted that this is for the 2010-2011 budget year.  Motion to approve Keith Thompson and Michael Serafin as new firefighters pending their passing of physicals and background checks motions were made by Gauthier with support from Stutzman.  Motions carried.  Both

will appear at next monthís meeting.  MacNeill questioned where the funds will be deposited that were turned in from the sale of the box on the brush rig. He asked that it be put back into maintenance and supplies.  Kennard and President Jordan asked that Council Members be kept appraised of fire fighters and first responders and their current certifications.  Joan Gonyea thanked everyone for their thoughts, prayers and flowers following her recent surgery.   She stated that she is working on closing out the FEMA grant.


Five bids were received for lawn mowing within the Village.  They include Stouts Lawn Service, Lincoln Sand & Gravel, Haglund Landscaping & Lawn Service, M & M Monniers Maintenance, and KT Land & Lawn Care. Ron Stout, Ron Haglund and Eric Monnier were present and answered questions that were posed by Council Members.  Kennard asked that the process be done differently but Attorney Cook advised that a motion and a second be made and then a vote should be taken.  Motion was made by Stutzman that we take the lowest bid, Stouts Lawn Service.  Support was offered from Somers.  There were four yea votes:  Stutzman, Gauthier, Kennard and Somers voted for the motion.  Lask and Naylor voted against.  Motion passed. 


A resolution for the MEDC was offered it reads:

Village of Lincoln Resolution, John Stutzman moved that the Village of Lincoln authorize its village president Phillip S. Jordan to act on its behalf as the certifying Officer for the MEDC grant applications regarding the Downtown blight Elimination Project, The Second Street Streetscape Project, and the Traverse Bay Streetscape project.  Motion seconded by Kennard. On a roll call vote, Gauthier, Kennard, Lask, Naylor, Somers and Stutzman all voted aye.  Nays, none.  Motion carried.   A resolution for the Alcona Community Support Coalition was read by President Jordan.   Motion was made by Kennard with support from Stutzman to table the matter.  Motion carried.


In old business Stutzman presented a bid for work on lights at the Flights of Imagination Playground area.  Gauthier stated that she thinks we need to try to obtain more bids before deciding.  Kennard stated that he believes we need to be specific and do a bid process.  Jordan stated that he will work with Stutzman on trying to get things lined up.  Gauthier brought Council members up to date about information she has obtained regarding new swim platforms.  Kennard stated that the ad in the paper spells out the specifications for the bid process.  Kennard stated that we are approved for a static display item.  He is unsure about when we will receive something but he will keep members up to date. He asked about approved items for the 2010-2011 budget year.  It will be printed and posted in the Village Hall.  Kennard talked about the grants that are being processed and what things need to be taken care of to complete the process.   Somers stated that we need to make out our advertisement for repair of Alger Street.  He also stated that he is looking at possibly redoing Main Street from the Baptist Church to the DNR office.  He stated that we need to redo the shoulders on F-41 this year.  He has bids from the road commission for these projects.  Bid specifications need to be made and ads placed in the paper for any work over $5,000.00.  He further stated that people have been asking why the new restrooms were not opened earlier.  Jordan stated that a new lock system needs to be installed and the floor needs to be repainted too. It is hoped that they will be open by the end of the week. Naylor stated that the dog issue seems to be resolved. 


In new business Naylor asked about when the flower boxes will be placed around town.  Jordan stated that they will be put out this week.  Kennard talked about the fire department physical charge etc.  He stated that he thinks we need to include that in the next budget.   He stated that Sherman Street needs to be paved in the event that the boat launch grant is realized this year.  He asked that we include it in next yearís budget.  Dick will put together figures for consideration next year. 


The presidentís report was given.  Motion to accept all four Fire contracts was made by Gauthier with support from Stutzman. Kennard abstained from voting.    Motion carried.  Jordan stated that he would like to set up a committee to look at Fire Contracts and other related issues at next monthís meeting.  Jordan stated that the fire on Millen Street is still under investigation per a conversation with the State Police.  Jordan met with the homeowner and his father and laid out a plan for cleanup of the property.  They have been given four weeks to clean up the area or they will face prosecution.  Jordan stated that although nothing can be touched inside the structure the outside can be worked on.  They have been given until May 24th to finish the project.  A discussion of where to have porta-potties placed in the village was made.  Jordan stated that he would like to have one in the park by the village hall and also one at the Brownlee Lake Beach area for a trial basis, Council Members agreed.    Jordan stated that the ruts discussed at last monthís meeting were taken care of on the Pinder property.  A sewer meeting will be set up in the near future with members of the DDA.  A committee will be named at a later date.  Memorial Day observance will be held at the park on May 31st at 2 P.M. behind the Village Hall.  An agenda should be available later this week.  ORV signs will be put in this week.  Jordan asked about having a water cooler placed in the office.  Jordan withdrew the request following a lengthy discussion.


Motion was made by Gauthier with support from Stutzman to pay the bills as presented.  Motion carried.  Motion to adjourn was made by Gauthier with support from Stutzman.  Motion carried. 


Linda K. Somers

Village Clerk


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