June 2014

 
VILLAGE COUNCIL PROCEEDINGS
June 2, 2014

The Lincoln Village Council met on Monday June 2, 2014 at 7 p.m. at the Village Hall.  The meeting opened with the Pledge of Allegiance.  Those in attendance included; President Jordan, Treasurer Kossa, Clerk Somers and Council Members Gauthier, Healy, Naylor, Phillips, Somers and Stutzman.  Also present were Attorney Cook and guests.
The minutes of the May meeting were approved on a motion from Gauthier with support from Stutzman.  Treasurer Kossa gave a verbal report as her new computer is not completely up and running.  She stated that she will be mailing out a report as soon as she is able to put one together.  
Fire Chief Leroy Hall gave his report.  The past month has been busy.  He stated that the departments are now having text messages sent when a call goes out.  The bill will be $11 per year per phone.  A bill has been received for $132 to initiate the process.  This program does not replace the pagers but will be used in addition.  Leroy stated that it is sent out as a page to text through the Alcona County dispatch.  He stated that a radio is being offered through a grant.  It would be mounted in our big fire truck.  Our department would have to pay money upfront but it would be reimbursed.  
Jeff Wilson, President of the Brownlee Lake Association addressed the board.  He gave information regarding the group and what their plans are.  In the past 10 years they have raised approximately $125 thousand dollars.  They have used the funds to put an aeration system in the lake and continue to try to be pro- active in their fund raising efforts.  Jeff stated that the group was able to help in restocking fish in the lake recently.  He requested that the Village Council give their support in allowing them to put in signs and banners that signify upcoming events.  He suggested a liaison from the Council to help them move forward.  He said the group would be grateful for any help that can be given.  He invited everyone to the groups meeting on Saturday June 7th at 10a.m.at the Village Hall.  New members are welcomed to join.  Non riparian membership is $60 per year.  Jeff Wilson may be contacted at 313- 300- 8266 for any questions.   President Jordan asked for someone on the council to volunteer to act as liaison to the group.  He stated that the water has been tested and has been found to be extremely clean.  The lake association has been involved with the Health Department and has been working in conjunction with them to monitor the water.  The aeration system has been designed to last 50 years.  The group had looked into having Brownlee Lake dredged but the cost was over 2 million dollars.  The water is being cleaned up at a much cheaper rate using the aeration system.  

The Alcona County 2014 Hazard Mitigation Plan Adoption was adopted on a motion from Gauthier with support from Stutzman.  The Resolution follows:
                   
Alcona County 2014 Hazard Mitigation Plan Adoption
WHEREAS, Village of Lincoln, Michigan has experienced risks that may damage commercial, residential and public properties, displace citizens and businesses, close streets and impair infrastructure, and present general public health and safety concerns; and
WHEREAS, Alcona County has updated its Hazard Mitigation Plan that outlines the County’s options to reduce overall damage and impact from natural hazards; and
WHEREAS, the Hazard Mitigation plan has been reviewed by County residents, business owners, and federal, state, and local agencies, and has been revised to reflect their concerns:
WHEREAS, The County Local Emergency Planning Committee (LEPC) functions as the Hazard Mitigation Committee.  The Committee’s duties are designated in the Hazard Mitigation Plan.
WHEREAS, The Emergency Manager and Hazard Mitigation Committee is charged with supervising the implementation of the Plan’s recommendations within the funding limitations as provided by the Alcona County Board of Commissioners or other sources.  The Committee shall monitor implementation of the plan and shall provide a progress report to the County Board of Commissioners.
NOW THEREFORE BE IT RESOLVED THAT,
The Hazard Mitigation Plan is hereby adopted as an official plan of Village of Lincoln.  The content of his document, together with all maps attached to and contained herein are hereby adopted by the Lincoln Village Council as the Alcona County Hazard Mitigation Plan on this 2nd day of June 2014.  Motion: Gauthier Second: Stutzman.  Ayes: Gauthier, Healy, Naylor, Phillips, Somers, Stutzman.  Nays: none   Absent: none.  Phillip S. Jordan, Village President Linda K. Somers Village Clerk.
A letter was received from the State of Michigan to designate a new Street Administrator to take over the duties of the Village.  A Resolution was presented by President Phillip Jordan for consideration.  A new Street Administrator needs to be appointed to take over the duties until January of 2015.  At that time the Council Members may appoint someone else.  It was suggested that President Jordan take over the duties until that time.  A discussion followed.  A motion was made by Gauthier to appoint Phillip Jordan as the Street Administrator for the balance of the year.  Phil Phillips offered support. Following is the resolution.
Bonny R. Gauthier offered the following resolution and moved its adoption:
Whereas, Section 13(7) of Act 51, Public Acts of 1951 provided that each incorporated city and village to which funds are returned under the provisions of this section, that, “the responsibility for street improvements, maintenance, and traffic operations work, and the development, construction, or repair of off-street parking facilities and construction or repair of street lighting shall be coordinated by a single administrator to be designated by the governing body who shall be responsible for and shall represent the municipality in transactions with the State Transportation Department pursuant to this act.”  
Therefore be it resolved, that this Honorable Body designate Phillip S. Jordan as the single Street Administrator for the Village of Lincoln Michigan in all transactions with the State Transportation Department as provided in Section 13 of the act.  Supported by Councilperson Phil R. Phillips.  Yeas:  Gauthier, Healy, Naylor, Phillips, Stutzman.  Nay/abstain Somers.  I hereby certify that the foregoing is a true and correct copy of a resolution made and adopted at a regular meeting of the governing body of this municipality on the 2nd day of June, 2014. 
Linda K. Somers, Village Clerk.  Date June 2, 2014.  
Phillip S. Jordan Street Administrator.  Date June 2, 2014.  
117 W. Fiske Street PO Box 337, Lincoln MI 48742.  989-736-8713. 

In public comment time Ryan Mendyka addressed the Council Members.  He stated that Shape Up Sunrise Side and the Fire Department have put together a fund raiser that will benefit the FD.  He asked permission to use the park area next to the Village Hall.  The group hopes to put the event together for August 3rd.  He asked for permission to use the park.  Four person teams will be put together to compete in this event.  Attorney Cook suggested that we just need to check on the liability insurance before moving forward.  A motion was made by Gauthier with support from Naylor to allow the Lincoln Fire Department Auxiliary to use the park for this event pending proof of insurance.  Debbie Shaneour stated that the Brownlee Lake Association is hosting a golf outing at Eagle Ridge on Saturday June 14th beginning at 11 a.m.    It will be a 4 man scramble and the cost is $45 per person.  Lunch will be provided.  Everyone is invited to attend even if teams aren’t organized ahead of time they will put teams together the day of the event.  Contact Deb at 989-736-8346 with any questions.  Kathy Putsky stated that some of the trees downtown have suffered damage due to the harsh winter.  She is working with Huron View Tree Farms to see what needs to be done.  These may need to be replaced.  There has been a break in the water line so currently water has to be put in a tank on the back on the pickup and transported around until it can be fixed. President Jordan thanked Deb and Kathy for cleaning up the roadway from Kris Mart south to the Village Limit sign.  The Council had planned a cleanup but had to cancel it due to bad weather.  Thanks to these two ladies for their help.  Connie Stutzman stated that Planning Commission will be meeting on Wednesday June 4th at the hall at 7 p.m.  
President Jordan gave the Street and Sewer reports.  He stated that potholes have been filled along the major streets.  A hole has been fixed on the roadway along Hawley Street.  He gave a list of streets that need to have crack sealing.  A sewer report was presented from Richard Gillespie of Alpena Septic Service.  The system is working very well currently.  The rotation of tank cleaning will begin soon.  
In old business Naylor stated that he has been working with Phil Jordan to empty the garbage receptacles around town.  Gauthier asked about the status of a salt storage building.  President Jordan asked to table the issue while he is working with the Road Commission and DDA to resolve it.  Stutzman stated that the flower boxes have been stained.  The flowers have been pulled out repeatedly though.  President Jordan asked that everyone be vigilant in watching for vandalism and damage.   
In new business Phil Phillips stated that he found a Fire Department radio in the ditch.  He asked for a report from the Fire Department as to what happened.  It is believed that the radio is worth approximately $3500.  President Jordan asked why it wasn’t reported as missing.  He reiterated that these things need to be reported immediately.  Stutzman asked about the status of hiring a new maintenance man.  We will be working with Attorney Cook to put together an ad for placement in the paper.  He also asked about having some work done at the ball diamonds.  President Jordan stated that he agrees – there is a lot of work to be done there.  He asked about the status of the new ball field.  There is fencing that needs to be put up and fund raisers need to be held to secure enough money to finish the project.  Somers stated that the backstop needs to be put back up and the fencing needs to be installed.  
President Jordan gave his report.  Barlow Road and the ditches have been cleaned up.  A deadbolt lock has been installed at the Maintenance Shop. The drainage issue has been addressed and a storm drain will be added by Lincoln Outdoor Center.  New drain covers will be installed and hopefully this will finally take care of the problem.  Phil has been working on fixing the swings at the playground.  Leroy Hall offered to help him finish tightening everything up.  The new bathrooms at the playground are opened for the season.  They are both on a door timer system.  Some residents along Main Street have an issue with house numbers that match – one is on East and one on West Main Street.  They have requested that signs be put up to designate East and West to help resolve the issue.  Several trees on Traverse Bay State Road need to be taken down because they are dead.  It is considered an emergency situation that could cause a big problem.  Attorney Cook advised that we should question our auditors about whether or not money can be spent to take the trees down.  Buoys and the pontoon dock will be put in by the end of the week hopefully.  There are some repairs that will need to be done to fix the dock.  A new sign needs to be ordered prohibiting parking along the roadway in front of the beach.  President Jordan will be on vacation for 2 weeks beginning the last part of June.  Bonny Gauthier will be in charge of the July meeting.  A site needs to be chosen to place the State Flag that was donated recently.  A motion was made by Gauthier with support from Naylor to donate $200 to the Alcona County Chamber of Commerce in support of the annual fireworks in Harrisville on July 5th.  Motion carried.  A letter was read from Deb Somers Burbank asking the Council members to attend and support the 4th of July festivities in Barton City and Glennie.  She requested that members ride in cars/floats to support both parades.  Council Members liked the idea but most stated they were unable to participate due to prior plans/commitments. 
A motion was made by Healy with support from Gauthier to put the delinquent people that are on the sewer system on the tax roll and pass the following resolution:  Be it resolved on a request from the Village Treasurer received and filed that these accounts including penalties are unpaid:
Lincoln Truck & SUV 052-000-023-005-00 296.10
Lenny Bobick      052-000-023-005-01  296.10
Durfee’s Restaurant   052-000-024-001-02 1065.95
Mary Ross 052-000-024-002-00 296.10
Rifenbark/Klukowski 052-000-027-002-00 296.10
Gauthier, Healy, Naylor, Phillips, Somers, Stutzman.  All ayes.  
Motion was made by Gauthier with support from Phillips to pay the bills as presented.  Motion carried.  Motion to adjourn was made by Gauthier with support from Stutzman.  Motion carried. 
Linda K. Somers
Village Clerk

 
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