June 3, 2013
Lincoln Village Council met on Monday June 3rd, 2013 at 7
p.m. at the Village Hall. Meeting
opened with the Pledge of Allegiance.
Those in attendance included: President Jordan, Treasurer Kossa, Clerk
Somers and Council Members, Gauthier, Healy, Naylor, Phillips, Somers and
Stutzman. Several guests were also
welcomed. Attorney Cook was absent.
Minutes of the May meeting were approved on a motion from
Gauthier/Stutzman. Treasurer’s report
was approved subject to audit on a motion from Gauthier with support from
Stutzman. Regarding the book of minutes
that Mary Kossa had inquired about fixing, it’s finished at a cost of
$85.00. Carol Luck, librarian, would
like to have it scanned/digitized to be placed at the main branch for everyone
to enjoy. Mary also addressed the issue of checks and the misconception of
where and when to pick them up. Jordan
asked for a committee to be formed to write a policy regarding payroll
procedures. Motion was made by Healy
with support from Gauthier to write a policy for payroll procedures. Kossa, Gauthier and Healy offered to sit on
Gary Bartow of Fleis & Vandenbrink Engineering addressed the
Council regarding a possible grant for work on the sewer and storm drains. Mr. Bartow had contacted President Jordan
regarding the possibility of applying for a grant that would cover up to 100%
of the funding needed to install an updated sewer system. Funds could possibly
be available in the fall of 2013.
Depending upon the Village being classified as a disadvantaged community
we could qualify for 100% funding. If we
do not get any grant funds there would be no charges. Motion by Gauthier/Somers to allow Fleis
& Vandenbrink to collect necessary data and fill out the application on
behalf of the Village of Lincoln. Motion
In Public Comment Evelyn Good
presented the DDA budget to the Council for approval. Motion was made by Gauthier to approve the
DDA budget for 2013-2014 with support from Healy. Motion carried. DDA Budget follows:
| INCOME|| || |
| Estimated balance from 2013||117,500.00|| |
| Interest || 50.00||117,500.00|
| Land Contract || 1,000.00|| |
| TIFFA Alcona County || 47,370.00|| |
| TIFFA Gustin Township || 6,780.00|| |
| TIFFA Gustin Twp. Fire Millage || 9,820.00|| |
| TIFFA Village of Lincoln || 74,435.00|| |
| Subtotal ||139,455.00|| |
| TIFFA Pass through|| || |
| Hunt Program || 1,432.00|| |
| Library || 4,910.00|| |
| Gustin Township Road || 19,875.00|| |
| ACCOA || 4,880.00|| |
| Ambulance || 9,820.00|| |
| Subtotal || || 40,917.00|
| TOTAL INCOME || || $297,872.00|
| EXPENSES|| |
| Administrative || 500.00|| |
| Beautification ||2,000.00 || |
| DDA Consultant || 24,000.00|| |
| Economic Development || 63,200.00|| |
| Financial Audits || 2,500.00|| |
| Fire Department || 1,200.00|| |
| Legal Fees || 500.00|| |
| Membership Per Diem || 3,600.00|| |
| Village Administrative Fee || 20,000.00|| |
| Subtotal || || 117,500.00|
| Pass through Reimbursements|| || |
| Hunt Program || 1,432.00|| |
| Library || 4,940.00|| |
| Gustin Twp. Road || 19,875.00|| |
| ACCOA || 4,880.00|| |
| Ambulance || 9,820.00|| |
| Subtotal || ||40,917.00 |
TOTAL EXPENSES 158,417.00
FUND BALANCE $139,455.00
Joan Toombs stated that some of
the flowers have been pulled up in the planters’ downtown. President Jordan stated that there have been
problems with garbage and general vandalism. He wants it to be known that there
is a “zero tolerance” policy being enacted.
Offenders will be asked to leave the premises and any damage will have
to be reimbursed. President Jordan
stated that the beautification committee has done a wonderful job with the
Kirk Belt addressed several issues including Sewer identification
pipes. Kathy Putsky stated that she attended the Memorial Day ceremony recently
and noticed that the POW flag is very tattered.
President Jordan asked that 2 new flags be purchased immediately. This year’s ceremony was done on a small
scale and he anticipates that next year it will be better planned. Sara Healy offered to help plan next year’s
ceremony. There are several flower boxes
that need to be moved and planted. Dick
will take care of it.
Leroy Hall, fire chief stated that this has been a busy month for
First Responder calls. Thankfully with the rain the fire danger is down. President Jordan asked that the fire
hall/storage area be cleaned up. The
group intends to put in racks for turnout gear.
Healy questioned where we are at in putting together an emergency plan
that includes a generator. Leroy stated
that he has not found any grants available that would cover the cost of a
generator. President Jordan asked that
the fire department continue to pursue this issue and find available
Somers gave his Sewer report.
Two bids were received for the Alger Street project. Only bid was sealed
and therefore was the only bid that could be considered. A motion was made by Phillips with support
from Naylor to reject the unsealed bid. Motion carried. The bid that was opened was for $26,560 from
Everett Goodrich Trucking. A motion was made by Phillips with support from
Stutzman to accept the bid from Everett Goodrich trucking. Motion carried.
Discussion was held regarding the possibility of selling the lawn
mowers that the Village owns. An appraisal needs to be done and then sealed
bids need to be accepted. It was agreed
that council members and their family members will not be allowed to bid on the
equipment. Phil Phillips and Phil Naylor
will look into the issue and report back at the next meeting.
In old business Phil Phillips
presented information about a pet cleanup station. The cost is $119 for the kit that includes:
the pole, bags, a sign etc. It was
suggested that we invest in one of the packages and consider buying more at a
later date. Phillips will order one of
the units and report back at the next meeting.
Gauthier reported that she has been in contact with Josh Pagels
regarding the new ball field. The
combined total of funds available for the project is $2,500. We need approximately $7,621 to purchase the
materials for the fence and backstop etc.
It was noted that since we do not have $5,100 to devote to completing
the project we will need to get the coaches involved if this is to be
finished. Gauthier suggested doing the
project in phases. Bonny will get some
prices and report back at the next meeting.
Bonny also stated that someone has done fire damage at the playground on
one of the pieces of equipment. She will
see what can be done and whether to contact the insurance carrier. She also stated that she has contacted the
ball players regarding a no camping policy in Barlow Road Park during the
summer tournaments. She also asked about the trailers on Traverse Bay. Zoning Administrator Troy Somers will look
In new business Somers presented
paperwork regarding striping of Village roadways. It will be put out for bids. Naylor stated that the blacktop at the
Masonic Hall needs to be repaired along the ditch line. Jordan said the Road Commission is already
aware of it and will be working with Dick to take care of it as soon as
President Jordan gave his report. He thanked the Council Members for cleaning
up the roadway along Barlow Road.
President Jordan asked that something be done to resolve the issues of
deliveries that are being taken to the hall and having to be returned because
no one is there to accept the order. The
sealer for the playground has arrived.
It will probably not get applied this month as there are several more
things that need to be done. There was
another accident at the maintenance shop this week. A committee consisting of Phillips, Healy and
Jordan will meet to investigate this accident. The barbeque grills are ready to
be installed. Jordan will work with Phil
Phillips to get them put in this month.
Dick did a nice job cleaning up the beach area. It needs to be checked daily for
debris/garbage. The dock/swim platform
will be put in soon. Eric Monnier has joined the Beautification Committee and
Jordan said he is a real asset already.
Jordan asked to have 3 or 4 metal coffee cans put at the beach for
cigarette butts. Jordan asked that the
Sewer identification markers be finished before the next meeting. If it is not done no funds will be paid to
the Sewer Administrator.
Motion by Stutzman/Gauthier to put the delinquent people that are on
the sewer system on the tax roll and pass the following resolution: Be it resolved on a request from the Village
Treasurer received and filed that these accounts including penalties are
Lincoln Truck & SUV 052-000-023-005-00 273.35
Lenny Bobick 052-000-023-005-01 273.35
Mary Ross 052-000-024-002-00 273.35
Heathers House of Hair 052-000-031-001-02 273.35
Durfee’s Restaurant 052-000-024-001-02 1045.56
Rifenbark Propety 052-000-027-002-00 273.35
Motion by Gauthier/Stutzman to donate $200.00 to the City of
Harrisville for the July 6th fireworks. Motion carried.
Motion to pay the bills as presented was made by Stutzman/Naylor. Motion carried. Motion to adjourn by Healy with support from
Gauthier. Motion carried.
Linda K. Somers