June 2013

 

VILLAGE COUNCIL PROCEEDINGS
June 3, 2013

 

Lincoln Village Council met on Monday June 3rd, 2013 at 7 p.m. at the Village Hall.   Meeting opened with the Pledge of Allegiance.  Those in attendance included: President Jordan, Treasurer Kossa, Clerk Somers and Council Members, Gauthier, Healy, Naylor, Phillips, Somers and Stutzman.  Several guests were also welcomed.  Attorney Cook was absent.

Minutes of the May meeting were approved on a motion from Gauthier/Stutzman.   Treasurer’s report was approved subject to audit on a motion from Gauthier with support from Stutzman.  Regarding the book of minutes that Mary Kossa had inquired about fixing, it’s finished at a cost of $85.00.  Carol Luck, librarian, would like to have it scanned/digitized to be placed at the main branch for everyone to enjoy. Mary also addressed the issue of checks and the misconception of where and when to pick them up.    Jordan asked for a committee to be formed to write a policy regarding payroll procedures.  Motion was made by Healy with support from Gauthier to write a policy for payroll procedures.  Kossa, Gauthier and Healy offered to sit on that committee.

 Gary Bartow of Fleis & Vandenbrink Engineering addressed the Council regarding a possible grant for work on the sewer and storm drains.  Mr. Bartow had contacted President Jordan regarding the possibility of applying for a grant that would cover up to 100% of the funding needed to install an updated sewer system. Funds could possibly be available in the fall of 2013.   Depending upon the Village being classified as a disadvantaged community we could qualify for 100% funding.  If we do not get any grant funds there would be no charges.  Motion by Gauthier/Somers to allow Fleis & Vandenbrink to collect necessary data and fill out the application on behalf of the Village of Lincoln.  Motion carried. 

In Public Comment Evelyn Good presented the DDA budget to the Council for approval.  Motion was made by Gauthier to approve the DDA budget for 2013-2014 with support from Healy.  Motion carried. DDA Budget follows:

 INCOME                    
 Estimated balance from 2013117,500.00 
 Interest     50.00117,500.00
 Land Contract                                                    1,000.00 
 TIFFA Alcona County                                        47,370.00 
 TIFFA Gustin Township                                       6,780.00 
 TIFFA Gustin Twp. Fire Millage                       9,820.00 
 TIFFA Village of Lincoln                                     74,435.00 
      Subtotal                                             139,455.00 
 TIFFA Pass through  
 Hunt Program                                                            1,432.00 
 Library                                                                  4,910.00 
 Gustin Township Road                                 19,875.00 
 ACCOA                                                                  4,880.00 
 Ambulance                                                          9,820.00 
      Subtotal                                                                                          40,917.00
 TOTAL INCOME                                                                                                   $297,872.00
 EXPENSES 
 Administrative   500.00 
 Beautification                                                                  2,000.00  
 DDA Consultant                                                                                    24,000.00 
 Economic Development                                                                    63,200.00 
 Financial Audits                                                                       2,500.00 
 Fire Department                                                                                    1,200.00 
 Legal Fees                                                                                                    500.00 
 Membership Per Diem                                                        3,600.00 
 Village Administrative Fee                                          20,000.00 
       Subtotal                                                                                                                            117,500.00
 Pass through Reimbursements   
 Hunt Program                                                                       1,432.00 
 Library                                                                                      4,940.00 
 Gustin Twp. Road                                                                             19,875.00 
 ACCOA                                                                                     4,880.00 
 Ambulance                                                                                             9,820.00 
        Subtotal                                                                                                                            40,917.00                                                                                                                                       

TOTAL EXPENSES                                                                                                                                                                                              158,417.00

FUND BALANCE                                                                                                                                                                                               $139,455.00                                                                                                                                                                                       

Joan Toombs stated that some of the flowers have been pulled up in the planters’ downtown.  President Jordan stated that there have been problems with garbage and general vandalism. He wants it to be known that there is a “zero tolerance” policy being enacted.  Offenders will be asked to leave the premises and any damage will have to be reimbursed.  President Jordan stated that the beautification committee has done a wonderful job with the flowers downtown. 

 Kirk Belt addressed several issues including Sewer identification pipes. Kathy Putsky stated that she attended the Memorial Day ceremony recently and noticed that the POW flag is very tattered.  President Jordan asked that 2 new flags be purchased immediately.  This year’s ceremony was done on a small scale and he anticipates that next year it will be better planned.  Sara Healy offered to help plan next year’s ceremony.  There are several flower boxes that need to be moved and planted.  Dick will take care of it. 

Leroy Hall, fire chief stated that this has been a busy month for First Responder calls. Thankfully with the rain the fire danger is down.  President Jordan asked that the fire hall/storage area be cleaned up.  The group intends to put in racks for turnout gear.  Healy questioned where we are at in putting together an emergency plan that includes a generator.  Leroy stated that he has not found any grants available that would cover the cost of a generator.  President Jordan asked that the fire department continue to pursue this issue and find available equipment. 

Somers gave his Sewer report.  Two bids were received for the Alger Street project. Only bid was sealed and therefore was the only bid that could be considered.  A motion was made by Phillips with support from Naylor to reject the unsealed bid. Motion carried.  The bid that was opened was for $26,560 from Everett Goodrich Trucking. A motion was made by Phillips with support from Stutzman to accept the bid from Everett Goodrich trucking.  Motion carried.  

Discussion was held regarding the possibility of selling the lawn mowers that the Village owns. An appraisal needs to be done and then sealed bids need to be accepted.  It was agreed that council members and their family members will not be allowed to bid on the equipment.  Phil Phillips and Phil Naylor will look into the issue and report back at the next meeting. 

 

In old business Phil Phillips presented information about a pet cleanup station.  The cost is $119 for the kit that includes: the pole, bags, a sign etc.  It was suggested that we invest in one of the packages and consider buying more at a later date.  Phillips will order one of the units and report back at the next meeting.  Gauthier reported that she has been in contact with Josh Pagels regarding the new ball field.  The combined total of funds available for the project is $2,500.  We need approximately $7,621 to purchase the materials for the fence and backstop etc.  It was noted that since we do not have $5,100 to devote to completing the project we will need to get the coaches involved if this is to be finished.  Gauthier suggested doing the project in phases.  Bonny will get some prices and report back at the next meeting.  Bonny also stated that someone has done fire damage at the playground on one of the pieces of equipment.  She will see what can be done and whether to contact the insurance carrier.  She also stated that she has contacted the ball players regarding a no camping policy in Barlow Road Park during the summer tournaments. She also asked about the trailers on Traverse Bay.  Zoning Administrator Troy Somers will look into it.

In new business Somers presented paperwork regarding striping of Village roadways.  It will be put out for bids.  Naylor stated that the blacktop at the Masonic Hall needs to be repaired along the ditch line.  Jordan said the Road Commission is already aware of it and will be working with Dick to take care of it as soon as possible. 

President Jordan gave his report.  He thanked the Council Members for cleaning up the roadway along Barlow Road.  President Jordan asked that something be done to resolve the issues of deliveries that are being taken to the hall and having to be returned because no one is there to accept the order.  The sealer for the playground has arrived.  It will probably not get applied this month as there are several more things that need to be done.  There was another accident at the maintenance shop this week.  A committee consisting of Phillips, Healy and Jordan will meet to investigate this accident. The barbeque grills are ready to be installed.  Jordan will work with Phil Phillips to get them put in this month.  Dick did a nice job cleaning up the beach area.  It needs to be checked daily for debris/garbage.  The dock/swim platform will be put in soon. Eric Monnier has joined the Beautification Committee and Jordan said he is a real asset already.  Jordan asked to have 3 or 4 metal coffee cans put at the beach for cigarette butts.  Jordan asked that the Sewer identification markers be finished before the next meeting.  If it is not done no funds will be paid to the Sewer Administrator. 

Motion by Stutzman/Gauthier to put the delinquent people that are on the sewer system on the tax roll and pass the following resolution:  Be it resolved on a request from the Village Treasurer received and filed that these accounts including penalties are unpaid.

Lincoln Truck & SUV                        052-000-023-005-00                         273.35

Lenny Bobick                                     052-000-023-005-01                         273.35

Mary Ross                                          052-000-024-002-00                         273.35

Heathers House of Hair                     052-000-031-001-02                         273.35

Durfee’s Restaurant                          052-000-024-001-02                         1045.56

Rifenbark Propety                             052-000-027-002-00                         273.35

Motion by Gauthier/Stutzman to donate $200.00 to the City of Harrisville for the July 6th fireworks.  Motion carried.

Motion to pay the bills as presented was made by Stutzman/Naylor.  Motion carried.  Motion to adjourn by Healy with support from Gauthier.  Motion carried. 

 

Linda K. Somers

Village Clerk

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