VILLAGE COUNCIL PROCEEDINGS
December 7, 2009
The Lincoln Village Council met on Monday December 7, 2009 at 7 p.m. at the Village Hall. The meeting opened with the Pledge of Allegiance. The following were in attendance: President Jordan, Clerk Somers, Council Members: Kennard, Lask, Naylor, Somers and Stutzman as well as Deputy Clerk/Treasurer Stutzman. Absent was Council member Gauthier and Treasurer Kossa.
Minutes of the November meeting were approved on a motion from Somers with support from Stutzman. Motion carried. Council member Kennard stated that he would like to make a motion to amend a prior motion regarding CD activities. Kennard requested that all CD information be included on each monthís financial reports regardless of whether the information is given monthly or quarterly from the financial institution. He stated that regardless of whether there are 10 or 3 CDís all info needs to be given monthly along with the statement date and account designation. Somers offered support. Motion carried. Treasurerís report was approved subject to audit on a motion from Kennard with support from Stutzman. Motion carried.
Sue Kennard informed Council members of progress on the Brownlee Lake Association and the efforts to obtain a grant through the USDA. She stated that they are still hoping to get the aeration system in place. Sue and Ron are pledging $500.00 to begin the effort. President Jordan stated that he will match the Kennardís donation. She stated that they should be hearing whether the grant will be awarded within the next 60 days or so.
Bob Reynolds, fire chief stated that he is recommending Gabriel Hall for hire as a fire fighter. Motion was made by Kennard with support from Naylor to hire Gabriel Hall to the fire department. Motion carried. Bob also stated that another person is interested in joining the fire department. Currently the person is attending first responder classes. Jordan stated that he should go ahead with the background check and physical information before coming back to the Council with a recommendation. Jordan commended Reynolds for his hard work and dedication. Kennard asked if the department would be considered shorthanded at this time. Reynolds stated that currently there are about 9 or 10 people that are very active in the department. He stated that they mostly get new personnel by word of mouth. Jordan asked that if and when any new grant applications are being filled out that a generator would be part of the application.
In Old Business
Kennard stated that we were turned down for the grant for the Flights of Imagination. We were just 10 points shy of obtaining the funding. Kennard stated that this has been a learning experience and he will continue to try to move this forward with the help of people in Lansing. Kennard stated that he believes we need to continue to pursue purchasing signs for places within the Village in the upcoming budget year.
Kennard presented information for the static display that was discussed at the November meeting. The following resolution was offered:
WHEREAS: The Village of Lincoln, Michigan is requesting a static display item, and the Village Council is the governing body of this municipality, and
WHEREAS: The Village Council has passed a motion on Monday December 7, 2009 to assume all responsibility for the upkeep and safety of the display item and
WHEREAS: Our official address is:
Village of Lincoln Michigan
P.O. Box 337
Lincoln, Michigan 48742
Phone (989) 736-7583 and
WHEREAS: Our contact is:
Mr. Ronald Kennard
325 South Sleeper Drive
Lincoln, Michigan 48742
Phone (989) 736-7153 and
WHEREAS: Our intended use will be for (display purposes only) in our Railroad Park which is located well within the Village limits. It is also intended to enhance our Veterans monument and the American flag. Railroad Park is the area of the Village that we use to hold Veterans Day ceremonies.
THEREFORE BE IT RESOLVED THAT: The Village of Lincoln, Michigan located at the above address will be the official keeper of any static display item that it receives from our government and will maintain and keep it in good repair at all times. Signed;
Lincoln Village President and Lincoln Village Clerk
Phillip S. Jordan Linda K. Somers
Motion was made by Kennard with support from Stutzman to adopt the resolution. Roll vote was taken: Ayes: Kennard, Lask, Naylor, Somers, Stutzman. No nays, Gauthier absent. Motion carried.
Kennard stated that the website for the Village has some issues that need to be addressed. He will table the issue until our attorney can be present to answer questions. He also stated that the DDA needs to be adding their information to the website as well as the Village information. Kennard stated that people need to know what is happening with our DDA too.
Kennard questioned the DEQ issue regarding the swim platforms and the permit that is due to expire next year. Stutzman stated that he is continuing to work on the Flights of Imagination play area and trying to address concerns that need to be fixed. Jordan and Kennard stated that they would like to address the lawn mowing bid process again during the April meeting.
In New Business
Stutzman stated that he checked prices for renting a cherry picker to use for putting up decorations etc. He stated that he wondered if it may be a wise decision to purchase something for use in the future rather than renting something.
Jordan stated that we need to consider purchasing some new decorations for Christmas and also for banners instead of flags. Both are issues that need to be looked at during the budget meetings.
In other new business dates were set for Council Meetings for 2010. Those dates are January 4th, February 1sr, March 1st, April 5th, May 3rd, June 7th, July 6th )(Tuesday), August 2nd, September 7th(Tuesday), October 4th, November 2nd and December 6th. Motion was made by Stutzman with support from Lask to accept the dates.
Dick asked that we pay Jim Hart for helping with the holiday decorations. Motion was made by Stutzman with support from Lask to pay Jim Hart for his help. Somers abstained. Motion carried.
President Jordanís Report
Jordan stated that the Festival of Lights celebration went very well. Winners in the Festival of Lights contest were: 1st Harold and Patty Truman, 2240 N. Somers Road, 2nd Linda Durfee 3092 Lakeview Circle, 3rd Jerry and Diana Burt, 324 S. Sleeper Drive , Anna McCoy 1969 N. Gehres Road, honorable mention for most unique display, The Frogs of Christmas. The travelling trophy for Best Commercial Display is Kris Mart. Lask stated that she feels that the festival is held too early in the holiday season, she would like to see it delayed a week or so. Jordan will seek input from the Lincoln Lions at their next meeting.
The streetscape grant has been applied for. As part of the grant process a topographical survey will be needed. Jordan would like to see the Village commit to pay for the survey. It is estimated that it would cost no more than $3,000. Motion was made by Kennard with support from Stutzman to pay for a topographical survey with funds that have already been committed for the Villageís portion of the grant process.
Jordan stated that the new signs are up and they look great. He would like to continue to work on signs. Jordan gave an update on trees that are overhanging Traverse Bay Street. He also stated that he would like to replace the large swim platform.
Jordan stated that a new member needs to be put on the Human Resource committee. Kristin Lask will be added. A HR meeting will be held on Friday December 11th at 6 p.m. Motion was made by Kennard to allow the Human Resource Committee the power to interview and hire a part time employee for the Village. There are five applicants to review. Jordan thanked Council Members for their efforts and wished everyone a very Merry Christmas.
Motion to pay the bills as presented was made by Stutzman with support from Lask. Motion carried. Motion to adjourn was made by Kennard with support from Stutzman. Motion carried.
Linda K. Somers