VILLAGE COUNCIL PROCEEDINGS
August 6, 2012
The Lincoln Village Council met on Monday August 6, 2012 at 7 p.m. at the Village Hall. The meeting opened with the Pledge of Allegiance. Those in attendance included: President Jordan, Treasurer Kossa, Clerk Somers, Deputy Clerk/Treasurer Stutzman and Council Members, Gauthier, Healy, Lask, Naylor Somers and Stutzman. Several guests were also present. Attorney Cook was absent.
Minutes of the July meeting were approved on a motion from Healy with support from Somers. The Treasurer’s report was approved subject to audit on a motion from Healy with support from Lask. Treasurer Kossa stated that she would like to obtain a software protection plan from Pontem. It will take care of backing up her computer on a daily basis and it will be a way of protecting our tax information. Mary also stated that she is interested in putting the tax information for individual property owners online. This particular program would cost approximately $1200 to get the program going and an additional $200 for upkeep per year. Currently Caledonia, Hawes and Alcona townships are using this. Motion was made by Lask with support from Gauthier to have Mary Kossa get the Pontem system on the website and to also have the backups take place from that company.
Leroy Hall introduced James Nolan to the Council. His background check has been done and he has been working with the group for a few months now. Healy asked about the status of a signed commitment that had been discussed in the past that would protect the investment we are making in new firefighters. This was something that was discussed several months ago and the group would like to have something that states upfront the individual intentions. There will be an “out” depending on each case if necessary but Council members asked Leroy to bring something back for approval at the next meeting. Motion was made by Gauthier with support from Stutzman to allow Jim to join the fire department. Carried. The brush rig is finally on site. The department is currently awaiting the title coming back from the state. There are a few final touches to be made. Special thanks to Danny Stewart for all the work and time he has put into getting the rig ready. Leroy stated that he is waiting for an approval of a pump test on the big fire truck. Damage was done to one of the garage doors on the firehall during a power outage. The truck received slight paint damage and the door possibly needs to be replaced or have panel repair. Leroy will get with Phil once he has estimates.
In public comment time Connie Stutzman reminded us that the next Planning and Zoning meeting will be held on August 16th at 6 p.m.
Richard Somers stated that the Sewer system is operating fairly well. He said there is possibly a problem with the main line. He will be marking all the tanks as soon as the ground softens to allow it. Some of the businesses on the system have their tanks pumped twice per year and most others are on a 5 year schedule for pumping. President Jordan stated that he got a call about septic problems from a business owner over the weekend. On initial inspection it appeared that the line between the business and the main line was plugged. However that turned out to not be the case. If it happens again we will have to dig it up and repair it further. Jordan asked that all the tanks be identified with a marker – a plastic pipe in the ground with cement to hold it in place and then a number painted on the side. Jordan stated that all tanks need to be identified as soon as possible.
In the Street Report Dick stated that he would like to do some work on a few of the streets. He would like to work on Hawley Street from 1st to 2nd streets and Fiske from Lake to 2nd streets. He will be meeting with the Paving company to get specifications and will report back at the next meeting. Dick stated that he hopes to pick up the dirt for the ball fields yet this week. A quote was presented for restriping the parking lot by the Post Office and crosswalks. Jordan stated that we will hold off till next spring and everything will be resealed and then the restriping will take place. He is currently getting equipment ready for the winter season and he feels the dump truck and tractor are in good shape.
President Jordan presented a Civil Rights Resolution that is necessary in order to move forward with numerous grants. He explained that following a meeting with members of the MEDC it was decided that the resolution needs to be approved. Motion was made by Healy with support from Stutzman to approve the following resolution:
CIVIL RIGHTS POLICY/RESOLUTION
General Public Policy. It is hereby declared to be contrary to the public policy of the Village of Lincoln for any persons to be discriminated against in employment, housing or participation in publicly funded programs because of race, religion, national origin, color, sex, marital status, age, or handicap.
Employment. The opportunity to obtain employment without discrimination because of race, religion, national origin color, sex, marital status, age, or handicap is hereby recognized and declared to be a civil right. Further, it shall be contrary to the public policy of the Village of Lincoln for any employer to discriminate, in hire, promotion, tenure, terms or conditions of employment because of race, religion, national origin, color, sex, marital status, age, or handicap.
Housing. The opportunity to purchase, lease, sell, hold, use, and convey housing without discrimination because of race, religion, national origin, color, sex, marital status, age, or handicap is hereby recognized and declared to be a civil right.
Publicly Funded Programs. The opportunity to participate in federal, state, and locally funded programs without discrimination because of race, religion, national origin, color, sex, marital status, age, or handicap is hereby recognized and declared to be a civil right.
Signed: Phillip S. Jordan, Village President
Roll Call vote: Gauthier, Healy, Lask, Naylor, Somers, Stutzman. All ayes, No nays. Resolution adopted.
Letter was received from 211 emergency services. Information needs to be reviewed to include the Village on this system. Motion was made by Lask with support from Naylor to update the information and submit it to the contacting agency. Mary will take care of sending the information in.
In old business Stutzman said he has been carrying water to take care of the trees and plants at the playground area. He has been checking the restrooms daily and said things are looking good. Jordan said he still wants to see a committee formed to take care of the Flights of Imagination. He asked to include plans in next years’ planning as there are a lot of things to be resealed and repainted. Council members would like to have someone step forward and “adopt” the playground. John Stutzman will look at fixing or replacing the picnic tables at the playground. Mary Kossa suggested that a reunion be held to bring back people who had worked on the playground when it was first developed.
Stutzman stated that he has been looking at what needs to be done at the boat launch. He felt that moving it northward 8’ to allow people to tie-up and get their trucks in and out easier. Jordan asked that someone contact the DEQ for their help in fixing the boat launch. Preliminary plans need to be turned in to the DEQ by December and we will possibly get some grant applications.
Bonny Gauthier stated that she resubmitted the grant application for help with the funding items for the new ball field. If we are able to get the funding we will be notified by September 12th. She said that the most we can obtain is $3,000. Jordan stated that anything we get will be a huge bonus. Members of the Little League are also trying to help in raising funds. Jordan said since we already have the playground and restroom facilities the next step would be a pavilion.
Dick stated that next spring we need to make plans to put in some new sidewalks. Jordan said that he needs to get quotes and turn them in for consideration at the budget meetings.
In new business Healy reminded everyone that the Alcona County Fair is taking place August 21st through the 25th. Also the Lincoln Lions Car Show will take place on August 25th in downtown Lincoln. The firefighters will be putting on a breakfast and also having a Jaws of Life demonstration. A soap-box derby will be held following the car show. Gauthier asked about the status of the transportation company that is interested in coming here. Jordan will get her the contact information.
President Jordan gave his report. He said the Village maintenance truck needs to be replaced. Bid specifications will be put together this week and opened at the next regular meeting. All members were in agreement on moving forward with the bid process. The new flagpole will be placed in Railroad Park. A public meeting needs to be held in order to close out the grants for Second Street and Traverse Bay Street. Meeting will be held prior to the September meeting on Tuesday September 4th at 6:30 p.m. Minutes will be sent along to the MEDC following the publication of that meeting. Thanks to Dick Somers, Pat Nelson and Josh Pagels for all their work on the ball fields. Letter was received by Joan Gonyea regarding the FEMA grant for the fire department. The letter stated that the grant is now considered closed out and finalized. Records will need to be maintained by the fire department and the Village. Jordan stated that a meeting held with officials of the MEDC and Village officials was very productive. The two ladies that met with us were very helpful. Jordan stated that the reason he is telling everyone about this is because we are in the preliminary stages of the façade grant pre-application. Although we are a long ways away from receiving that particular grant he warned that it will be extremely hard to administer this one. He said if we are fortunate enough to get this grant we will set the stage for reshaping Lincoln. He thanked John and Reta Vecchione for their efforts in developing the new flower business, Garden Delight. Additionally he thanked Kris and Mark Fitzpatrick for their efforts in reopening the hardware. The Methodist church is repainting their building, Wilhite Insurance have also redone the outside of their business. Jordan thanked all those who have taken such great pride in their businesses. He said he is told frequently how good things are looking. The DDA meeting next week will address the purchase of snow removal equipment and their plans to help purchase of a new truck following the bid process. Jordan stated that he would like to form a committee to address the possibility of not allowing any overhead wires within the Village. He also spoke regarding the removal of 44 test wells from contamination on Second Street. The wells have been monitored for several years and it was discovered that there hasn’t been any additional problems so they were removed.
Motion to pay the bills as presented was made by Stutzman with support from Lask. Motion carried. Motion to adjourn was made by Stutzman with support from Healy. Motion carried.
Linda K. Somers