VILLAGE COUNCIL PROCEEDINGS
April 6, 2009
The Lincoln Village Council met on Monday April 6, 2009 at 7 p.m. at the Village Hall. The meeting was called to order with the Pledge of Allegiance. The following were in attendance; President Jordan, Treasurer Kossa, Clerk Somers and Council Members, Gauthier, Kennard, Lask, Naylor and Stutzman. Absent were member Somers and Deputy Clerk/Treasurer Stutzman. Also present were Attorney Cook and guests.
Minutes of the March meeting were approved on a motion from Gauthier with support from Stutzman. Carried. Treasurerís report was approved subject to audit on a motion from Gauthier with support from Lask. Carried.
Jo Allen representing the Fire Department gave a brief report. The brush rig is being prepared for the upcoming season. The foam unit for the big fire truck is on order and should be installed very soon. President Jordan asked for a yearend report from the Fire Department as soon as possible. Jo stated that things are going good within the departments.
Milford Young addressed the board about his intentions to build a motel within the Village limits. He would like to move back to the area and is putting a feasibility study together. He stated that he wants to find out what type of building could be supported here. He is seeking help from the Village Council and members of the community as he moves forward with this endeavor.
Shanna Johnson from Johnson/Schulze, our auditing firm appeared for a presentation. Shanna stated that we have been working to get our accounts into uniformity with the state standards. She has managed to help us get the GASB reports going. She stated that the budget looks fine but we need to fine tune it. She recommends that we have a compilation/review for the current year to keep us on track since many of the standards are new to us. A lengthy discussion of questions and answers followed. Shanna will continue to work with the Clerk and Treasurer to get the new budget and reports in place by the May meeting.
Old Business: J. Stutzman stated that he attended the meeting regarding the ORV trail. He stated that we need to select streets that will be included in the plan. Those streets will then be included in a map for the entire county. Council members will work together to develop a plan for presentation to the County. Stutzman inquired about the status of the Brownlee Lake Association and their efforts to clean up the Lake. Kennard stated that they are continuing to work on raising funds to support the cleanup project. Gauthier inquired about the upcoming work on the well system. It will be taken care of after the May meeting. Kennard stated that our application for the Michigan Department of Natural Resource Trust Fund Grant has been turned in. He spoke about the grant application for the Streetscape Project by the DDA. Jordan will get information from the DDA regarding the match funding. A letter is needed from the beautification committee stating that they will continue to take care of the flowers, trees, shrubs etc. Kennard stated that this information is needed as part of the commitment to the streetscape project. Motion was made by Kennard to pass a resolution for application for the MDOT Streetscape grant using the former resolution as a guide. Gauthier offered support. Roll call vote was taken; Gauthier,yea,Kennard, yea, Lask, yea, Naylor, yea, Stutzman, yea. Motion carried. The resolution follows:
RESOLUTION OF April 6, 2009
VILLAGE OF LINCOLN, Village Council
WHEREAS: The Village of Lincoln resolves to submit a transportation enhancement grant to the Michigan Department of Transportation for improvements along the 2nd street corridor for the sum of $320,000, with a commitment of 30% match of this grant amount from the Village.
WHEREAS: In difficult economic times and numerous proposed budget cuts, it is recognized that the MDOT Streetscape Grant will attract entities desiring to fill those budget shortfalls.
WHEREAS: The Michigan Department of Transportationís 10 million in grant monies plus the average 30% match has contributed over 1.2 billion since 1996, which represents a significant and direct contribution to our stateís economy through the real estate sector and funding for public recreational infrastructure, and,
WHEREAS: it is of paramount importance to ensure that the recommended projects are approved by the Michigan legislature as soon as possible so that the dollars allocated for these projects can be injected into our economy to enliven the real estate sector and to help build public infrastructure
WHEREAS: it is of paramount importance to ensure that the recommended projects are approved by the Michigan legislature as soon as possible so that the dollars allocated for these projects can be injected into our economy to enliven the real estate sector and to help build public infrastructure.
NOW THEREFORE BE IT RESOLVED: that The Lincoln Village Council urges the Administration and the bipartisan leadership of the Michigan Legislature to work together to pass and apportion of the MDOT monies as soon as possible, and
BE IT FURTHER RESOLVED: that The Lincoln Village Council urges the Legislature and Administration to provide whatever supplemental assistance may be necessary to ensure that the MDOT staff is able to process the grants and distribute the funds as soon as possible, and
BE IT FURTHER RESOLVED: that The Lincoln Village Council also urges the Administration and Legislature to reject the recommendation of the Transportation Funding Task Force and instead maintain the integrity of the Fund for the benefit of our economy, our resources, and to keep faith with the will of our stateís people who voted overwhelmingly for constitutional protection of the Fund, and
BE IT FINALLY RESOLVED: that The Lincoln Village Council expresses its thanks to the MDOT, the Legislature, the Administration and the people of the state for having the wisdom to dedicate monies from minerals extracted from public land to the purchase and improvement of recreational land for the benefit of our state, our county, our citizens, our tourist visitors, and our all-important natural resources.
SIGNED: Phillip S. Jordan, Lincoln Village President, April 6, 2009
The bid specifications for lawn mowing were discussed. A few changes were made to the original specifications. The ad seeking bids will be published in the Alcona Review the weeks of April 15th and 22nd. Bids will be opened at the May 4th meeting. Motion to approve the bid specifications for lawn mowing for 2009 as corrected was made by Kennard with support from Lask. Carried. Kennard inquired about the status of the Fire Contracts. To date no contracts have been returned.
New Business: Kennard stated that we need to be looking at contracting other service jobs within the community. Jordan stated that we will continue to look at our options for the future.
President's Report: The appraisals on two properties within the Village were discussed. Attorney Cook advised the Council regarding an issue with a property owner that has been notified to clean up his area. Cook advised attempting to work with Zoning Administrator Troy Somers and President Jordan rather than seeking court action if possible. President Jordan gave an update on the website committee meeting that was held recently. Jordan spoke about the possibility of renting a vault for safe storage of Village papers. Attorney Cook suggested getting a proposal for presentation to the board at the next meeting. Jordan will be attending a meeting regarding the Quilt Trail being brought to Lincoln. He stated that there is a possibility of having 2 sights. Jordan stated that Treasurer Kossa has been working very hard on the Fire Department grant project. Thanks Mary!
Individual reports by Council Members were given. Kennard asked about the budget purchases that were approved for the upcoming year. A list will be made and kept in the hall for reference.
Correspondence was shared. Motion to pay the bills as presented was made by Lask with support from Naylor. Carried. Motion to adjourn was made by Gauthier with support from Kennard. Carried.
Linda K. Somers